School fees management software with a live debtors list
Set up what each class pays once. School Universe invoices every student at the start of term, records payments and part-payments, sends receipts and keeps a debtors list the bursar can act on.
Fee plans and invoices
Create fee items and plans per class, with optional items and discounts for siblings, staff children and scholarships. Invoice the whole school for the term in one step.
- ✓ Fee plans per class and term
- ✓ Discounts and scholarships
- ✓ Optional items parents choose
Payments, receipts and statements
Record cash, transfer, POS and cheque payments, including part-payments. Each payment produces a receipt, and parents can see their child's statement.
- ✓ Part-payments
- ✓ Branded PDF receipts
- ✓ Statements for parents
Debtors and accounts
See who owes what, by class, and follow up. Income and expenses are kept in a proper chart of accounts for your school's reports.
- ✓ Debtors list by class
- ✓ Income and expense records
- ✓ Finance reports
Questions schools ask
- Can parents pay in instalments?
- Yes. Part-payments are recorded against the invoice, and the balance stays on the debtors list until it is paid.
- Does it handle discounts?
- Yes. Schools set discount rules for siblings, staff children, scholarships and early payment.
- Can we see income and expenses together?
- Yes. Fees, other income and expenses go into one chart of accounts, so the school's finance reports are always up to date.